"Extremely professional, supportive, and thorough"

Our business has worked with Rubix for several years. They provide support to help us with the management and development of our Visual Files case management system.

We have found them to be extremely professional, supportive, and thorough in the work they do. They have carried out a health check on our system, identified issues and solutions and proactively supported us with improvements. They have built new workflow for us. They carry out large scale data deletions for us twice a year. They provide ad hoc advice and solutions as required.

We feel we are in safe hands with Rubix. Staff are courteous and helpful. Deadlines are met and the service we get is good value. They exceed our expectations. We highly recommend this company.

Anne MacKenzie | Chief Council
Wheatley Group
"Professional in all areas"

We recently worked with Rubix to implement a new client portal that was linked to our case management platform. The prior solution was old and clunky and not intuitive. We initially met with them to discuss their services and what they could do to help us move forward. The solutions Rubix provided and implemented was a perfect fit of both technology and efficiency for not just us, but for our clients too. From the initial contact and requirements gathering, through to managing and delivering the project, they were professional in all areas, and delivered the project on time without delays. The implementation was not only quick but without issues or need of fixes.

Due to the relationship, we formed with them while implementing the client portal, we have since engaged with Rubix about other technology improvements and services they offer, to help us achieve other ambitious plans we have.

Eddie Drew | Head of System Solutions
"Delivered a system better than we expected"

The firm engaged with Rubix to help us create a residential property case management workflow for Visualfiles. Although we have our own in-house developer, Rubix’s subject matter expertise and prior experience meant we could be quicker to market and enjoy the benefits of the integrations Rubix had already built for eSignatures, and other elements of the workflow.

Our experience of working closely with Rubix was efficient and enjoyable. Their lead developer and project manager were, like us, always alive to the potential for more integration where there were additional efficiencies and benefits to be realised. Because of this, the delivered system was better than we initially expected. The property team were over the moon with their system and our developer, by virtue of working closely Rubix’s developer, has a system that uses design and entity models in common with our other workflows and, as such, is extensible and easy to maintain.

I wouldn’t hesitate to recommend and work with Rubix again.

Adam Cutler | IT Director
Higgs LLP
"An excellent range of products and services"

We have worked with the guys at Rubix for over 4 years since we began the project to change our claims management package to Visualfiles. Rubix took the time to really understand our business and strategy so they could build our bespoke application as we wanted it and they are also involved in the constant development of our application too. What makes Rubix really unique is they have a deep understanding of the industry which enables them to take your ideas and give you suggestions to take them to another level adding real value and enabling innovation.

We have integrated a number of Rubix products which work seamlessly with Visualfiles for example Mailminder, ProveID and Signable which have added game changing efficiencies into our operation, reducing file times and making life much simpler for both our customers and our file handlers. As well as these integrations we have utilised their services for training, SQL report building, API integration and creating a bespoke customer portal in a secure environment. We cannot recommend Rubix enough, they offer an excellent range of products and services coupled with a desire to add value through taking the time to understand what you are trying to achieve and turning it into a reality.

Mark Reynolds | Finance Director
QDOS Assistance
"Best-in-class case management system"

Rubix offers us a wonderful, consultative approach to development and implementation of bespoke systems. Working with speed and accuracy, Rubix has provided us with a best-in-class, full case management system to handle our unique service proposition.

Dan Humphreys | Director
Soter Professional Services
"Consistently providing excellent customer service and product support"

We have worked with Rubix Software for several years now and they have consistently provided excellent customer service and product support. They are always available with excellent technical knowledge to help guide us in achieving our desired outcome. Martyn and David run a great team that we enjoy working with and have no hesitation in recommending.

Ross Carr | Solicitor & Practice Manager
Bakers Solicitors
"Easy to work with, and always put their customers first"

At Law Firm Services we believe in providing the very best in integrated solutions to our clients. This means working with the experts in their field and Rubix are just that. Minerva, Intelligent Client Onboarding, provides an end to end solution for Law Firms and their clients to speed up and reduce the risks associated with client onboarding. This solution integrated by Rubix with Visual Files Case Management system has already delivered real value reducing the need for double key entry of important and confidential client data and ensuring key KYC, ID and AML and completed Protocol forms can be gathered by the law firm faster speeding up transaction times and reducing risk.

Rubix have been easy to work with, always put their customers first and adopt a “Customer first” attitude which is akin to our approach . Many suppliers talk about “Integrated solutions”, Rubix actually deliver real value.

Ben Mills | Commercial Director
"These products work seamlessly with our Visualfiles system"

We have partnered with Rubix for several years. We use their Rubix Outlook automated email filing tool and "Rubix Sign" document signing software. These products work seamlessly with our Visualfiles system and provide our company with great efficiencies and the removal of manual processing. The onboarding of a new client and the ongoing execution of documents using the online e-signature solution is especially effective, reducing paper and simultaneously saving time in case life cycles. The Rubix team are always available for support or advice and as such I wouldn’t hesitate to recommend both the products and services that Rubix provide

Royston Smith | Managing Partner
Scott Rees
"Cannot speak highly enough of the team"

Rubix Software has been supporting our business for the past 3 years integrating some of their products with our PMS System - Lexis Nexis VisualFiles. A number of Rubix Software products have helped our firm to provide efficient and cost effective workflows.  These software solutions included Sign, MailMinder, Address Finder, and Experian Interface.

We have worked with their developers and cannot speak highly enough of the team. We have found then reliable, thorough, smart, available, extremely good communicators and very friendly!

We would recommend hiring Rubix Software to anyone looking for a highly productive and solution driven team. We plan to continue to work with them for the long term.



Billy Kemmett | Director of IT
Wright Johnston Mackenzie